Privacy Notice

  • PRIVACY NOTICE 2017/18 for Oxford Grove Primary School

    Data Protection Act 1998: How we use pupil information

    We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

    • support our pupils’ learning
    • monitor and report on their progress
    • provide appropriate pastoral care; and
    • assess the quality of our services


    This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

    We will not give information about you to anyone without your consent unless the law and our policies allow us to.

    We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

    If you want to receive a copy of the information about you that we hold or share, please contact The School Business Manager

    We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).

    DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

    Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.


    For more information on how this sharing process works, please visit:

    For information on which third party organisations (and for which project) pupil level data has been provided to, please visit:

    If you need more information about how our local authority and/or DfE collect and use your information, please visit:


    If you cannot access these websites, please contact the LA or DfE as follows:

    Information Management Unit,
    Children’s and Adult Services, Bolton Council
    1st Floor, Town Hall, Bolton, BL1 1UA
    tel:                      01204 33 2074


    Ministerial and Public Communications Unit
    Department for Education
    Piccadilly Gate,  Store Street, Manchester, M1 2WD

    You can also contact DfE online. You’ll usually get a reply within 15 days.   

    Telephone: 0370 000 2288