How we keep children safe

  • Keeping Our Children Safe at Oxford Grove Primary

    Safeguarding Children Statement

    At Oxford Grove Primary School the health, safety and wellbeing of all of our children is our highest priority. Parents and families send their children to our school each day, trusting us to provide a secure and nurturing environment in which their children will grow and achieve. We do everything we can to ensure that this expectation is a reality in our school.

    This page is all about safeguarding our children – keeping them safe in every way within our community, and helping them to learn about how they can keep themselves safe. We have a wide range of measures in place to ensure the safety of our pupils.

    Where necessary, the school would make a referral to Children’s Services if it suspected a child was being neglected or abused.

    Child Protection/Safeguarding

    The designated adults for Child Protection/Safeguarding are Mrs Mandy Day, Mrs Nicky Ainscough and Miss Nadine Harvey and the designated governor is Cllr. Linda Thomas.

    Our rigorous and clear procedures are detailed in the school’s Safeguarding & Child Protection Policy which is available in full in our Parent Area. All staff and certain governors have had appropriate child protection training, which is updated at least every three years.

    Physical restraint: This school follows advice that physical restraint may be used if there is the possibility that a child may be about to cause harm to him/ herself or to another. On no occasion will any form of physical contact be used as a punishment. The Head teacher and Deputy head teacher have been trained in Team Teach safe handling techniques.

    All allegations of abuse by or complaints of a teacher will be dealt with following clear procedures, initially by the Head teacher. For any complaints about the Head teacher, the Chair of Governors should be contacted directly.


    If members of staff ever have any concerns about people working within the school, paid or unpaid, they have a professional duty to inform the Head teacher or Governing body accordingly. This can be done in writing or verbally but staff should be prepared to discuss issues in the confidence that any such matter will be dealt with sensitively and with the highest appropriate level of confidentiality.

    Preventing Radicalisation and Extremism

    In line with the DfE’s Prevent Duty advice (June 2015), we are committed to actively promoting the fundamental British Values of Democracy, the Rule of Law, Individual Liberty and Mutual Respect and Tolerance of those with different Faiths and Beliefs. Our school community embraces and celebrates diversity. We place a strong emphasis on the common values that all communities share such as self-respect, tolerance and the sanctity of life.

    We work hard to broaden our children’s experience, to prepare them for life and work in contemporary Britain. We teach them to respect and value the diversity around them as well as understanding how to make safe, well-considered decisions.

    We recognise that we have a responsibility to protect children from all forms of extremism and this forms an integral part of our Safeguarding and Child Protection Policy. This includes the use of internet filtering systems in school, to ensure children are safe from extremist material when using the internet. If you have any concerns regarding radicalisation and extremism please contact one of our Designated Safeguarding Leads (Mrs Mandy Day, Mrs Nicky Ainscough and Miss Nadine Harvey) at the school.

    Early Help Assessments (EHA)

    If the school or parent/carer identifies that a child may need some additional support academically or emotionally, an Early Help Assessment (EHA) maybe opened. An EHA is a document, written in consultation with the child, family and key members of staff and documents a child’s strengths and areas of need. Within the EHA, key actions regarding the child’s provision and care are recorded and the support and advice of other services maybe requested to ensure that the family and school are in the best possible position to safeguard the child’s well-being. As part of the Early Help process, key members of staff will meet regularly with parents/carers to monitor the impact of the planned support package along with the child’s progress towards set targets. At these meetings, support arrangements will be reviewed and revised accordingly.  

    Health and Safety

    The school has a health and safety policy, which is monitored each term by the relevant members of the school governing body. 

    At our request, the Local Authority provide an annual inspection service and we use a monitoring checklist to ensure we are compliant with all Health and Safety responsibilities. The Head teacher, School Business Manager, Caretaker and Governors with responsibility for Health and Safety oversee this comprehensive list.

    Any concerns from staff are reported to any of the above key personnel and an initial examination takes place immediately, assessing what remedial action needs to take place.

    There is also a critical incident plan that details what staff and parents should do in the case of emergencies.

    In addition to the Health and Safety Policy, there are policies regarding food and drink and hygiene. These determine safe practices in school and the kitchen/ dining room.

    Site Security

     The school was built with security of pupils and staff in mind including:

    • Perimeter fencing and gates
    • Fenced Foundation Stage outdoor provision for our youngest pupils
    • A sophisticated intruder alarm
    • A modern effective fire alarm system
    • Door entry system and electronic signing in procedure for all visitors and staff
    • All staff wear ID badges at all times

    Although we want to have an open door policy we must balance this against the safety of pupils and staff and we request that parents / carers respect this.  

    Oxford Grove Primary is a secure site with door access control and CCTV systems. We have clear routines and procedures in place and the whole school community has a responsibility to help us maintain security. Our children and parents are crucial to this process and we encourage you to report any concerns to the school office. We take great care to maintain a secure site around the perimeter of the school and all children are supervised at all times.

    Appointment and induction of staff and work placements

    All staff appointed to work in school have a criminal records search called a DBS check before they begin work at the school. This search highlights people who have a criminal record or if previous allegations have been made against them. If any member of staff is found to have a criminal record, the appointment is reconsidered by the Head teacher and the Personnel committee of the Governing Body. The LA is informed directly by the Disclosure and Barring Service.

    The Head teacher, Senior Leadership Team, school office staff and Key Personnel Governors  have undertaken the LA training on Safer Recruitment. This ensures all members of staff involved in the recruitment process at the school have a clear understanding of the safe recruitment practice.

    Newly appointed staff are briefed on the school’s Safeguarding and Child Protection Policy and Procedures on or prior to their first day of work. New members of staff are assigned a mentor for their induction period. It is the responsibility of the Senior Leadership Team and the business manager to familiarise new staff with procedures, policies and Oxford Grove’s additional safeguarding policies and  practices, which affect the health and safety of all at school, especially the children.

    Induction of volunteers/Supply staff

    All Supply teachers and volunteers must also have DBS clearance before working in the school.  Supply teachers and volunteers  are also briefed on the school’s Safeguarding and Child Protection Policy and Procedures before beginning work in the school.  Visitors who do not yet have clearance will under no circumstance be left alone with a child or group of children.

    Any volunteers/supply staff to the school must sign in and out as a visitor and wear their badge at all times.  Our staff are trained to challenge anyone not following this practice.

    Welcoming Visitors

    We confirm that all visitors with a professional role – eg supply teachers, the School Nurse or members of the police – have relevant clearance. Students who work within our school community also have their DBS clearance confirmed. Anyone who spends time in school without this confirmation will be accompanied at all times.

    Any visitor to the school must sign in and out as a visitor and wear their badge at all times.  Our staff are trained to challenge anyone not following this practice.

    Fire Safety

    Our fire bells are tested weekly and on at least a half-termly basis, there is a fire drill to practice efficient evacuation from the buildings. The school conducts an annual Fire Risk Assessment.

    Once a year the school welcomes representatives from the local Fire Brigade who come to talk to KS1 and KS2 children about Fire Safety.

    Invacuation and lockdown procedures

    We also practise invacuation procedures to ensure children can be brought in swiftly and safely during an emergency situation.

    First Aid

    We have key trained certificated members of staff, designated to oversee first aid and there are a number of first aid kits situated around school.

    Where there is any cause for concern, staff deal with children with the utmost sensitivity and always seek guidance from the Head teacher. Wherever necessary, parents will be contacted or asked to come into school immediately so that they are part of the decision making process for such matters.

    In the case of an emergency, the school will call for emergency treatment first before contacting the parent.


    Please advise the school if there are any changes to your child’s health which the school should know about.

    Parents/carers are allowed to come into school by prior arrangement to administer medication.

    Prescribed medication cannot be administered by school staff without prior agreement. Please visit the school office to discuss this. If a child is receiving ongoing prescribed medication, and you wish the school to administer this, we will ask you to fill in an Administration of Medication form held at the school office.  Medicine and tablets must never be given to a child to be brought into school.


    Excellent attendance is expected of all children. However, in the event that a child is unwell, parents are asked to report absence by 9.30 am on the day using our school office number- 01204 333380. As part of our safeguarding procedures, if we have not been informed of the reason for your child’s absence we will contact you to ascertain why they are not in school.

    On the rare occasions where a child’s attendance and punctuality causes concern, the school may work closely with families and our Educational Parent Liaison Officer to bring about improvements. Attendance rates are reported each term to the LA, annually to the government, and to all parents on a weekly basis through our website. Positive systems are in place to encourage children to attend regularly and punctually, and the school is aware of its right to issue fixed penalties to parents who do not ensure good attendance and punctuality.

    In exceptional circumstances, leave of absence may be requested in writing by submitting a request form at the school office, explaining in detail what the exceptional circumstances are. 

    Positive Behaviour

    Good behaviour is essential in any community and we have high expectations for this. Our Positive Behaviour and Discipline Policy shows our strong emphasis on positive approaches, but also our clear boundaries in responding to behaviour choices that threaten the learning, wellbeing or safety of others.


    It is the responsibility of the whole school to ensure that school is a bully-free zone. We are proactive in promoting a caring and positive ethos between all members of the school community. We have an Anti-Bullying Policy with very clear procedures in place in the event of an incident involving bullying. We follow a PSHCE curriculum that has a whole school understanding on what bullying behaviour is through circle time, discussion groups and school assemblies. Every year we focus on revisiting this theme during the National Anti-Bullying Week.

    The school’s response to accusations of bullying this is unequivocal. We do not tolerate bullying in our school community, and as soon as we are aware of an issue we act promptly and effectively. Adults must be informed immediately and action will be taken.

    Our children know that we pride ourselves on being a ‘listening school’. If any child tells us that they feel they are being bullied, they know that we will support them and deal with the problem very quickly. Although accusations of bullying in this school are rare, the school always acts swiftly with a process of investigation, communication and action. Bullies will not be tolerated.

    The Design of the Curriculum

    The curriculum deals with safeguarding in two key ways.

    Firstly, the curriculum, through cross-curricular topics and planning around Personal, Social and Health Education, discusses relevant issues with the children. Specific topics include such themes as Healthy Diet, Healthy Relationships, Healthy Lifestyle Choices and Stranger Danger. Children are encouraged to explore and discuss these issues together and with their teachers/learning support assistants. We also discuss a wide range of issues around safety and wellbeing on a very regular basis in assemblies.

    Secondly, the curriculum is designed so that safety issues within the subject are discussed and safe practices taught, such as using equipment properly in PE and Design and Technology. At all times there has to be appropriate staffing levels and when the curriculum is taken out of school, appropriate and agreed pupil/adult ratios are maintained.

    Risk Assessments and School Trips

    All school trips involve the undertaking of a risk assessment and our children wear high visibility tabards on all educational trips.

    Additional risk assessments are conducted for all activities beyond the school grounds, and these are read by, agreed to and signed by the lead adult, the Educational Visits Co-ordinator, the Business Manager and the Head teacher.  

    Disability Equality Scheme and Equal Opportunities

    At Oxford Grove Primary we work to ensure that everyone is treated fairly. All children are given equal access to the school and its curriculum and all are considered equal in the learning partnership.

    When children have special needs we make arrangements to inform parents and design specific programmes. We ensure that the outcomes for all groups of children allow them to reach their full potential.

    Children with physical needs and disabilities must be able to take a full and active part in every lesson and activity, and every measure is taken to ensure this.

    Online Safety

    Online Safety is taught alongside computer skills throughout a child’s time at Oxford Grove. We take cyber safety very seriously at Oxford Grove. The school has clear rules for responsible Internet use, which are displayed in classrooms and the Computing zones. Each year during Safer Internet Week, children watch videos and discuss safe internet behaviour using materials provided by the Police CEOP. As part of our induction process for all new pupils, parents/carers and child sign our safe internet use agreement declaration as part of the Home School Agreement.

    Children are encouraged to use the internet and taught to use the internet at all times in a safe way. Pupils are never left unattended whilst online and teachers ensure that this does not happen. If any adult or child suspects misuse, either by a child or teacher, the issue must be reported to the Head teacher without delay.

    We have filtering systems in place to prevent children at school accessing websites considered to be unsafe or inappropriate, and encourage parents and carers to be aware of the online material and websites that their children could be  accessing at home through Online Safety workshops and information provided on our website.  If we become aware of issues relating to specific children, we inform parents/carers.

    We also follow the eCadets programme, where children from KS2 are trained in Online Safety issues. They complete tasks such as leading Online Safety sessions in class and talking in assemblies about a wide range of online safety issues.

    Safety in the playground

    Before and after school

    Parents/carers are responsible for children in playground before the bell rings unless the child attends breakfast club and then the breakfast club staff are there for them.

    Please do not allow your children to ride bikes or scooters once in the school grounds at the beginning or end of the school day.

    Please do not allow your children to play on the playground equipment.

    Please do not bring dogs onto the school premises.

     During school hours

    We have very clear rules about behaviour and use of play equipment in the playground. Supervising adults are outside with the children every playtime and lunchtime.


    Swimming is a statutory part of the National Curriculum for physical education. Children are required to be able to swim at least 25 metres competently, confidently and proficiently. They should be able to swim a range of strokes and perform and perform self rescue from water in different situations. In 2018-19, our Year 2, 3 and 4 children will take part in swimming lessons during the summer term transition period. The children are accompanied by members of staff who remain poolside during the lesson and closely supervise the children in the changing rooms. The children are taught how to swim by fully trained instructors.

    Police/Community Officers

    We have excellent relations with our local police and community officers who regularly attend our school events and are they are invited in to different classes to talk about a variety of topics.

    Road Safety

    We ask parents/carers to support us and ease traffic congestion by walking your child to school, or by encouraging them to scoot or cycle; this provides an ideal opportunity to teach your child about road safety and traffic awareness. The school car drop-off zone is in place, so that parents/carers can drop off their children at the school gates. If  are unable to use this facility, we ask that you please park well away from the school entrance for the sake of the safety of our pupils. 

    Whenever possible, the Head teacher or Deputy Head teacher stand at the front of the school, at the beginning and end of the day, to ensure safe use of the zebra crossing in the front car park. Supervised Year 6 Safety Wardens reinforce this important message.

    Road Safety Officers visit the school on an annual basis to ensure that all children are aware of how to stay safe as pedestrians.


    For the sake of safety we request that jewellery should not be worn to school, with the exception of small stud earrings and watches. The Local Authority regulations state that all jewellery must be removed for P.E.

    Image Consent

    Oxford Grove Primary uses images of children, both on our website and in press releases in line with procedures detailed in the schools’ Information Management policy. However, parents are given the option at intake to refuse use of their child’s image. Parents can change their preferences at any time by requesting a consent form from the office.

    No Smoking Area

    Our school building and grounds are a designated No Smoking area so we ask for your co-operation in extinguishing cigarettes before entering the site.

    Bolton Encompass

    The purpose of Bolton Encompass is to safeguard and support children and young people who have been involved in or witness to a domestic abuse incident. Domestic abuse impacts on children in a number of ways. Children are at increased risk of physical injury during an incident, either by accident or because they attempt to intervene. Even when not directly injured, children are greatly distressed by witnessing the physical and emotional suffering of a parent.

    Encompass has been created to address this situation. It is the implementation of key partnership working between the police and schools. The aim of sharing information with local schools is to allow ‘Key Adults’ the opportunity of engaging with the child and to provide access to support that allows them to remain in a safe but secure familiar environment. 

    Following the report of an incident of domestic abuse, by 9.00am on the next school day the school’s Key Adult will be informed that the child or young person has been involved in a domestic incident. This knowledge, given to schools through Operation Encompass, allows the provision of immediate early intervention through silent or overt support dependent upon the needs and wishes of the child.

    The purpose and procedures in Operation Encompass have been shared with all parents and governors, and is detailed as part of the school’s Full Safeguarding and Child Protection Policy published on our school website in the Parent Area.

    At Oxford Grove Primary School, our Key Adults are:

    Designated Safeguarding Lead- Mrs Mandy Day

    Deputy Designated Safeguarding Lead- Mrs Nicky Ainscough